Falconet

Job order forms for staffing agencies

A job order form that asks the questions your best recruiter asks, on every order, so Monday morning doesn't find the gaps.

What's missing from the job orders you take now?

The client calls late on a Thursday. They need three people Monday. Whoever picks up writes it down: the company, the shift, "general labor," a first name to ask for.

Monday at six, your three workers are standing at a locked gate. The address was the client's office, not the warehouse. Nobody asked about steel-toe boots, and the first name belongs to someone who starts at nine.

The address, the boots, the contact: each was a question somebody on your team knew to ask. It just wasn't asked on that call.

What does a job order form do?

It puts your best recruiter's questions in front of whoever takes the call.

• Its first question is what kind of work the order is for. After that it asks only what that work needs. A warehouse order asks about safety gear and certifications. An office order never does.
• It won't send without the site address, the start time, and a name and number for the person your worker reports to.
• The client can fill it in from a link, or whoever takes the call can fill it in while they talk.
• The client can sign it, so you know who placed the order.
• Every order is kept as the client sent it, word for word.

Isn't the contact form on my website enough?

The contact form on your website gives every client the same boxes, whatever the order. Changing those boxes often means going back to whoever built your site, and paying for their time. So it stays the way it was built, and the questions that matter get asked on the phone.

A live form is yours to change. If a placement goes wrong because nobody asked something, add that question the same day, without calling anyone.

Isn't a fillable PDF the same thing?

This isn't a fillable PDF. A PDF job order has to be downloaded, opened, filled in, sent back, and opened again on your side. And it asks every client every question: forklift certification on an order for a receptionist, because a PDF can't skip one.

The form we build asks only what each order needs. It won't send until the fields you need are filled in. And it can send each order to whoever handles that kind of work, so nobody has to sort a shared inbox.

Can a client fill it in on a phone?

Yes. A site manager can send the order from the floor, and your recruiter can read it on a phone as well.

Can we use it for applications too?

Yes, as a second form. If applications still arrive as emailed résumés, the form can ask each candidate the things you end up calling about: when they can work, which certifications they hold, and whether they can get to the site. If your staffing software already takes applications, keep it for that.

What does the client see after they send the order?

A confirmation you write, on screen the moment they send, which can say when they'll hear from you. A copy of the order as they placed it can also go to their email, sent by the form, not by you.

Who gets the order?

Whoever you choose. It can reach the recruiter who finds the workers and the account manager at the same time, so nobody waits on a forward.

Who is this not for?

If your staffing software already gives clients a portal to place orders, use it. The same goes for applications: if your careers page takes them straight into your system, keep it. A large office with many people building forms is a different conversation too.

This is for the agency whose orders still come in by phone and email. Whether the form can write into your staffing software depends on which one you run, so tell me, and we'll look at what connecting it takes.

What does it cost?

The platform we deploy on has a free entry tier, and the form we build runs on it. The free tier shows the platform's own branding on the form and has some monthly limits. A business that outgrows the free tier can move to a paid one, on terms the platform sets, not us.

Quinn